This policy sets out when and how Kite for Cancer Ltd collects information about you and how that information is used. We believe that this policy effectively balances your privacy and our collection of necessary information to enhance our services to you.
What We Collect
We may collect personal information from you in in order to allow you to participate in the Race, in connection with organising the Race, for attendance at Kite for Cancer events and for fundraising for the Cayman Islands Cancer Society. The types of personal information that we process include:
- Basic information, such as your name and date of birth;
- Contact information, such as your postal address, email address and phone number(s);
- Financial information, such as donation/payment-related information;
- Technical information, such as information from your visits to our website or in relation to materials and communications we send to you electronically;
- Information you provide to us for the purposes of attending meetings and events;
- Information required to meet legal and regulatory requirements, for instance as required by the Non-Profit Organisations Law, 2017 and Cayman Islands anti-money laundering legislation;
- Any other information you may provide to us.
How we collect your data
If you are participating the Race we will collect information from you as part of the Race organisation. If you provide sponsorship or make donations we may collect information from you in relation to your sponsorship or donation(s). We may collect or receive information about you from other sources, including publicly available sources, for instance in order to keep the contact details we hold for you accurate and up to date.
We may collect visitor information if you visit our website or send us an electronic message via any contact details on our website, and we may use your details to respond to you.
What we do with the data we collect
We use your information, in particular, for the following reasons:
- To organise the Race and fundraiser activities including organising events;
- To promote the Race and fundraiser activities, including sending details of events;
- To manage and administer our relationship with you;
- To compile anonymous statistics, such as website usage statistics;
- To provide and improve this website;
- To fulfil our legal and regulatory obligations;
- For legitimate business purposes; and
- To protect the safety or property of any person or entity or in an emergency.
If, for any reason, it is necessary for us to process sensitive personal data (which may include information on a person’s race, ethnic origins, political opinions, religious beliefs, trade union memberships, genetic, health or medical data, data on a person’s sex life, criminal record or alleged criminal activity), then we will only process with your explicit consent unless the processing of such data is necessary for compliance with a legal obligation, for the purposes of legal proceedings or legal advice, or necessary for the administration of justice or performance of public functions.
Who we share your data with
We may share your personal information with certain trusted third parties in accordance with contractual or other arrangements in place, including:
- Our professional advisers and auditors;
- Suppliers to whom we outsource support and IT services;
- Courts or tribunals, law enforcement agencies, regulators or other governmental or supervisory bodies with a legal right or legitimate interest where necessary to fulfil legal obligations;
- Third parties involved in hosting or organising events.
We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so or have been given your prior permission. Where it is necessary for personal information to be shared with regulatory authorities, courts, tribunals, government agencies and law enforcement agencies, we will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.
How long do we keep your data
We will only keep your personal information for as long as is necessary to fulfil the purposes for which it was collected, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and legitimate business purposes. Any request for further information in relation to data we hold and for destruction of data should be sent to firstname.lastname@example.org.
Your rights in relation to your data
If you wish to make a request in relation to your data (such as to withdraw consent to processing, access your data, have your data corrected, updated, rectified or erased, request that access to your data be restricted or provided to a third party, or object to any particular processing), then please send your request to email@example.com.
Please be aware that if you object or withdraw any previously given consent to the use of your personal information, this may mean that we are unable to perform the relevant services or there may be a restriction on the services which can be provided. Where necessary we may continue to process your personal information after you have chosen to withdraw your consent, to the extent it is required or otherwise permitted by law, in particular in connection with meeting our legal and regulatory obligations.
What are cookies?
Cookies are small pieces of code which are stored on your computer, tablet, or mobile device. An example of this is Google Analytics, which help us determine how many users we have each month. (i.e. how many of them return, how many are new, etc.). For a detailed explanation of what cookies are, please visit http://www.allaboutcookies.org/, or http://www.aboutcookies.org/.
We use Google Analytics to track our website’s traffic. These cookies collect anonymous information and allow us to view how the site, section and/or article performs. We are then able to tailor the website to provide a better experience for the user, as well as optimize our website’s performance. You may change your browser settings to delete and block cookies.
We use Google Analytics Demographics and Interest Reporting to collect data about our traffic via Google advertising cookies and anonymous identifiers, in addition to data collected through a standard Google Analytics implementation. Google’s policy on Google Analytics will be adhered to regardless of how data is sent to Google Analytics.
Your Internet Protocol (IP) address may be collected automatically when you access kiteforcancer.ky so that we may identify your computer should we ever need to for technical or legal purposes. We do not use this information to track your movements on kiteforcancer.ky, and it is not shared with any other party.
Our affiliate sites are:
- Cayman Islands Cancer Society – www.cics.ky
Kite for Cancer Ltd’s site may contain links to other web sites and other web sites contain links to kiteforcancer.ky. Kite for Cancer Ltd is not responsible for the content or information practices of these linked sites. Once you have used these links to leave our site, you should note that we do not have any control over that other website. We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Aggregate data is that information which tracks activity on kiteforcancer.ky as a whole and is not identified with you personally. This information includes your Internet Service Provider, your operating system, and your browser. This information is collected for the purpose of determining the areas of our site that users most enjoy and to tailor our site to the equipment and software used by our users.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access to or disclosure of your personal information, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. However, the transmission of information via the internet is not completely secure. Although we will use all reasonable endeavours to try to protect your information, we cannot guarantee the security of data transmitted online.
All persons engaged to process your information are obliged to respect the confidentiality of your personal information.
Changes to this Policy